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FARRINGDON PARISH COUNCIL
Minutes of the Extraordinary Meeting of The Parish Council
Held at All Saints Church, Farringdon on 10th December 2013 at 7:30 PM.
Cllr Roe (Chair) Cllr Cubitt Cllr Durrant Cllr Oakley (Vice Chair) Cllr Elderton Cllr Jacob Cllr Cowan Cllr Williams Cllr Garrard
93/13 APOLOGIES FOR ABSENCE: Apologies were received from Cllr Cowan and Cllr Garrard.
Members approved the Minutes of the meeting held on 6 November 2013 and they were signed as a correct record by the Chair.
95/13 PETITIONS/STATEMENTS/QUESTIONS FROM MEMBERS OF THE PUBLIC
There were no Petitions, Statements or Questions from the Public
96/13 DISCLOSABLE PECUNIARY INTERESTS AND NON PECUNIARY INTERESTS
There were no declarations of interests in relation to any items included on the Agenda for the meeting required to be disclosed by the Localism Act 2011.
97/13 RECEIPT OF OFFICIAL ANNOUNCEMENTS - There were no Official Announcements.
98/13 FINANCIAL MATTERS
The Acting RFO reported on the accounts paid since the last meeting. A schedule of the accounts paid were tabled for the information of Members (copy attached to record minutes).
All payments made were in line with the agreed budget or other resolution of the Parish Council.
Members agreed that the Chairman should sign the schedule of accounts paid.
Members further agreed to make payment to Mr C J Maughan for replacement of wooden edging to the War Memorial Gardens on Gosport Road in the sum of £28.68.
99/13 The Acting RFO presented the proposed budget for the year 2014/15. (Copy attached to record Minutes).
Members were concerned as to the level of increase to the Precept that would be required should the Proposed Budget be approved.
There was discussion as to how savings could be made in order to cover the unexpected costs associated with the Parish Clerk being off sick for an unknown period, together with the legal costs associated with Massey’s Folly/ Village Hall.
It was suggested that the Parish Council’s Financial Reserves could be used to cover one off costs such as these, however Councillor Oakley pointed out that those reserves were already well below those recommended and strongly advised against reducing them further.
It was further suggested that funds from the development of Chase Fields be used to cover the grass cutting of Shirnall Meadow, however Councillors were reminded that these funds were ‘Ring Fenced’ to cover the maintenance of the Playground and future replacement of equipment.
Councillors agreed that the proposed budget be revisited to see if there was any room for it to be reduced and presented at the next meeting in January.
99/13 REVISION OF FINANCIAL REGULATIONS
Members received a reccomendation that in light of the current difficulties being experienced due to the sickness of the Parish Clerk that, on a temporary basis, to be reviewed at each subsequent PC meeting, amendments are made to the Financial Regulations in respect of:
Financial Regulations 3.3.
That the RFO shall each meeting provide the Council with a statement of receipts and payments to date under each head of the budget, comparing actual expenditure against that planned.
Financial Regulations 6.2
That two members of the PC, other than the Signatories, be empowered to examine, verify and certify approval of payment. Members approved the recommendation and the Acting Clerk was asked to append the amendment to the Financial Regulations.
As there were no members of the Public present the Chair did not have to ask that they leave the meeting at this point in order to give consideration of following items due to the confidential nature of the business to be transacted.
105/13 DATE OF THE NEXT MEETING
Next meeting of Council is scheduled for Wednesday 8 January 2014 in The Village Hall at 7:30 PM.
- A schedule of the accounts paid since the last meeting
- Proposed budget for the year 2014/15
These attachments and Minutes, with exception of those of a confidential nature, are available to be viewed by the public, by prior appointment with the Clerk, once the Council has formally approved them as a correct record.
Dated: 8 January 2014.
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